How is sensitive patient data protected during the move?

Ideally, pack the patient records with your own practice team in sealed, numbered containers and keep a list that is signed off at collection and on arrival. That way no outsider sees them. The records must be kept for ten years after treatment ends (§ 630f BGB), so they must neither get lost nor be destroyed prematurely.

What does a practice move cost on average?

There is no reliable average price, because practice size, filing cabinets, floor, lift and distance vary greatly. After a survey we quote a fixed price in which dismantling, transport and assembly are listed individually. Work by equipment technicians and IT service providers is billed by those companies themselves. Enquiries on 01625978461.

Can medical equipment such as X-ray units be transported?

Yes, but not without the manufacturer: X-ray units, treatment units and laboratory equipment should be dismantled and reconnected at the new location by the manufacturer's service or a specialist medical technology company. We transport the packed parts, furniture and boxes. For the X-ray unit, an expert inspection is also required at the new location before operation is notified.

How can I minimise the time the practice is closed?

Schedule the move for a weekend or move in stages: first the archive and rarely used rooms, reception and treatment rooms last. Clarify approvals and equipment appointments early, so that a missing inspection report does not block the opening on Monday. You should still plan a closing day for IT and technology.

What is different about a dental practice?

A dental practice contains treatment units with water, air and suction connections and usually an X-ray unit. Dismantling and connection belong in the hands of the manufacturer or dental supply depot; for the X-ray, notification at the new location applies. We take care of furniture, cabinets, records and boxes and coordinate the day with the technicians.

What happens to the practice furnishings during the move?

We dismantle the reception desk, waiting room chairs, cabinets and shelves, pad them for transport and set them up again in the new premises according to the room plan. Label in advance what goes into which room. Furniture you no longer need can be taken away for disposal on request – it then appears as a separate item in the quote.

Do you also offer moves for law firms?

Yes, we also move law firms and other offices with confidential files. The process is similar: files in sealed, numbered containers, furniture according to the room plan, IT via your service provider. How we work with businesses is described on the Office move page.

How far in advance should I plan the practice move?

For a practice with statutory health insurance accreditation, in months rather than weeks: the admissions committee must approve the relocation, and without any other agreement commercial premises can only be terminated at the end of a quarter. We plan the transport itself with a few weeks' notice as soon as the approval and handover date are fixed.

Who is liable if something breaks during the move?

We are liable for damage to your goods under the German Commercial Code, under § 451e HGB at €620 per cubic metre of cargo space. For expensive practice technology this may be below its value; in that case additional insurance is advisable. Report visible damage no later than the day after delivery.

Do you also handle moving the IT infrastructure?

Computers, servers and card readers should be dismantled by your IT service provider and set up again at the new location, after the practice has backed up its data. We transport the packed technology and place it in the designated rooms. A test before the first day with patients saves nasty surprises.

Do you also offer practice moves supra-regionally?

Yes, we also plan practice moves over long distances from Berlin. If you change to another accreditation district, your statutory health insurance accreditation must be clarified there anew – it is not simply a change of address. Routes from Berlin can be found under Long-distance moves .

STRESS-FREE MOVING

Practice move: frequently asked questions

Twelve answers about a practice move: approval, X-ray, patient records, liability and how long the practice closes.

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FROM BERLIN-MOABIT

Practice relocation

Practice move: the questions practice owners ask first

Answered in brief

Unsere Firma is based in Berlin-Moabit (Stromstraße 21) and brings practice furniture, record containers and boxes into your new premises.

The most common question about a practice move is not about the lorry at all but about permission: if you relocate your seat as a doctor with statutory health insurance accreditation, you first submit an application to the admissions committee (Zulassungsausschuss). It only approves the relocation if reasons relating to statutory healthcare provision do not stand in the way. If you take X-rays, you must also notify the responsible authority of operation at the new location at least two weeks beforehand, with the inspection report of an officially appointed expert.

The remaining questions revolve around duration, costs, records and liability. In short: small practices often move over a weekend, patient records travel sealed and listed, and equipment is dismantled and connected by the manufacturer's service. The moving company is liable for your household goods under § 451e HGB at €620 per cubic metre. How long the practice has to close depends mainly on when the technology and approvals are ready. What we take care of for businesses is described on the Office move page.

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Have your practice surveyed

Fixed price after a survey, date set by your closing days

Your question is not listed? Call us on 01625978461. After a survey of the practice, we quote a fixed price for furniture, records and boxes and suggest a date that fits your closing days. You coordinate appointments with equipment manufacturers and IT service providers in parallel; we align our process with them.

Quotes available individually based on workload, scheduling and the desired scope of services.

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TRANSPORT AND ASSEMBLY

What we take care of in a practice move

And what stays with you

We are based in Berlin (Stromstraße 21) and, in a practice move, handle the dismantling, transport and assembly of reception, waiting room, cabinets and shelves, plus records in sealed containers and labelled boxes according to the room plan. The admissions committee's approval, the X-ray notification and the work on treatment units lie with you and with specialist companies. We are liable for your household goods under § 451e HGB at €620 per cubic metre; for expensive equipment, additional insurance is worthwhile.

Furniture by room plan

We dismantle the reception desk, waiting room chairs and cabinets and set them up again by room number in the new practice premises.

Records sealed

Your team packs patient records in sealed, numbered containers; we transport them separately and with a handover list.

Equipment via the manufacturer

Treatment units and X-ray equipment are dismantled and connected by the manufacturer's service; we drive the packed parts to the new premises.

Liability clearly regulated

We are liable under the German Commercial Code at €620 per cubic metre; for expensive practice technology, look into additional insurance before the date.

AT A GLANCE

Six answers in brief

The most important answers about a practice move fit into six sentences: approval, X-ray, records, lease, closing days and reporting damage. Each question is covered in more detail in the FAQ section below – with the legal provisions on which the answers are based.

Approval before the lease

Doctors with statutory health insurance accreditation only relocate their seat with the approval of the admissions committee; clarify this before you firmly rent new premises.

X-ray two weeks before

Operation of an X-ray unit at the new location must be notified in writing at least two weeks before it starts, with an inspection report.

Records for ten years

Patient records must be kept for ten years after treatment ends; they therefore move with you, complete and listed.

Commercial lease ends at quarter

Without any other agreement, you terminate practice premises no later than the third working day of a quarter, effective at the end of the following quarter.

Plan closing days

Expect at least one closing day after the move for IT, the card terminal and the acceptance testing of the equipment.

Report damage immediately

Report visible damage no later than the day after delivery, hidden damage within 14 days (§ 451f HGB) – with photos.

FOR SMALL LOADS

Only an archive cabinet is moving?

Sending individual pieces of practice furniture

With a shared load, your goods travel together with other consignments on the same route. This lowers the cost for individual cabinets, shelves or chairs that are not needed on the first day in practice. Records and equipment that must be ready for the opening date are better planned in a dedicated transport.

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WELL PREPARED

Planning,
moving day, first day in practice

The questions sorted by phase

The questions about a practice move can be assigned to three phases: approvals and lease beforehand, transport on moving day, technology and patient information afterwards. If you are moving home at the same time, our guide to the private move will help. If the new practice is in another city, we plan a long-distance move from Berlin. Typical pitfalls are collected in the article on mistakes in a practice move.

Before: applications and deadlines

Application to the admissions committee, notice period for the old premises, X-ray notification and expert inspection: this order determines moving day, not the other way round. Only once it is in place do we fix the date for your practice move.

On moving day: furniture and records

Records travel sealed and listed, practice furniture labelled by room number, equipment via the manufacturer's service. With furniture transport and assembly according to the room plan, the reception is where it belongs by the evening.

Afterwards: technology and patients

IT service providers set up the practice software and card reader, and the equipment manufacturers put their technology back into operation. A notice on the old door, a recorded phone message and the new address in the legal notice tell patients where to go next.

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FAQ

Frequently asked questions about practice moves

Duration, costs, records, equipment, approval and liability – answered briefly.

That depends on the size of the practice, the amount of records and the number of rooms. Smaller practices often move over a weekend, larger ones in several stages over a few days. Also expect at least one closing day for IT, the card terminal and recommissioning the equipment. We set a realistic schedule with you after the survey.

How a practice move works

A practice move begins with a survey of the old and, if possible, the new premises. We record furniture, filing cabinets and boxes and clarify access, floor, lift and any parking restriction zone. We then quote a fixed price. In parallel, you clarify the relocation of your seat with the admissions committee and the dates for dismantling and recommissioning the equipment with the manufacturers.

On moving day we dismantle reception, waiting room and cabinets, transport records in sealed containers and set everything up again according to the room plan. IT service providers and equipment technicians follow. If you take X-rays, you may only start at the new location once the notification with the expert's inspection report has reached the authority at least two weeks beforehand and the authority has not prohibited operation.

Costs and tips for your practice move

The cost of a practice move depends on the number of rooms and cabinets, the amount of records, floor, lift, access and distance. After the survey we quote a fixed price in which dismantling, transport, assembly and any parking restriction zone are listed as items. Work by medical technology and IT companies is billed by them directly.

Savings come above all from good organisation: sort things out before packing, label boxes by room number and let the practice team pack the records itself. Check the notice period for the old premises early – for commercial premises without a different agreement, no later than the third working day of a quarter, effective at the end of the next. And inform patients, labs and suppliers of the new address in good time.

Your move – these costs await you

Whether a small 1-room flat from €349 or a spacious 4-room flat from €1,329 – the costs depend on the scope of your move. A 2-room flat costs from €579, a 3-room flat from €915. For houses and villas we prepare an individual quote, and for long-distance moves we charge from €3.90/km. The fastest way to find out your personal price is a free survey.

Moving price: these aspects play a role

The final price of your move is made up of volume, distance (from €3.90/km), floor, lift and any necessary parking restriction zone. We are happy to extend your move with furniture assembly or a shared load.

A moving service with many facets

We offer these services for practices and private homes.

Furniture transport – for individual pieces or entire rooms.
House clearance – we dispose of unwanted items in an environmentally conscious way.
Private move – your change of home professionally supported.
Office move – moving logistics for companies of any size.
Move with assembly – dismantling, transport and assembly from a single source.
Shared load – the flexible and low-cost transport option.

Practice relocation to another city

We are based in Berlin (Stromstraße 21) and also plan practice moves over long distances. Destinations with their own pages can be found in the locations overview, routes from Berlin under Long-distance moves. If you change to another accreditation district, you need to clarify your accreditation there anew.

Business & Office Moves

Beste Umzug Redaktion

August 13, 2026

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