Practice Move Checklist: Forget Nothing
Practice relocation
Practice move checklist: months before, weeks before, on the day, afterwards
Nothing forgotten
A practice move has two lists: one for the transport and one for everyone who needs to know the new address. The second is longer. Doctors with statutory health insurance accreditation need the approval of the admissions committee (Zulassungsausschuss) before relocating their practice seat (§ 24 (7) Ärzte-ZV); an X-ray unit must be notified at the new location at least two weeks before operation starts, with an expert's inspection report. Without any other agreement, commercial premises can only be terminated at the end of a quarter (§ 580a BGB) – both belong at the start.
Then come the bodies that should be informed: the medical association (Ärztekammer), the employers' liability insurance association (Berufsgenossenschaft), insurers, labs, suppliers, the bank – and of course the patients, via notices, a phone message and the website. The website must state the current address in its legal notice (§ 5 DDG). Patient records move with you: they must be kept for ten years after treatment ends (§ 630f BGB) and travel in sealed, numbered containers. We take care of the transport; more on this under Long-distance moves if you are moving to another city.
Arrange a survey for your practice move
Fixed price after a survey, date to match your closing days
Let us survey the practice as soon as the new lease is signed. We then quote a fixed price for furniture, records and boxes and a date to match your closing days. Call us on 01625978461 or request a survey appointment online.
Quotes available individually based on workload, scheduling and the desired scope of services.
Transport list and address list
What we take on, what stays with you
With a practice move, most of the checklist lies with the practice: approval, notifications, medical association, patients, legal notice. We are based in Berlin-Moabit (Stromstraße 21) and take care of the transport – practice furniture, records in sealed containers, boxes according to the room plan. Medical equipment is dismantled and connected by the manufacturers, and the IT by your IT service provider. We are liable for your household goods under § 451e HGB; we quote the fixed price after the survey. Destinations outside Berlin can be found under Locations.
Permit
X-ray notification
Records
Change your address everywhere
Six points that are often forgotten
Most mistakes in a practice move happen not during carrying but with the address: a sign, a legal notice, a partner who needed to know. These six points belong on every list.
Old sign, new address
Legal notice and online profiles
Phone and call forwarding
Labs and suppliers
Insurance
Forwarding post
Only part of the practice is moving?
Before,
on the day, afterwards
If you are moving home at the same time, we handle that with our private move; if the new practice is in another city, we plan a long-distance move from Berlin. Which mistakes cost a practice weeks is explained in our guide Practice move: avoiding mistakes. Furniture that temporarily does not fit into the new premises can go into storage.
Months and weeks before
On moving day
After the move
Frequently asked questions about the practice move checklist
The checklist by timing
A practice move begins months in advance: doctors with statutory health insurance accreditation apply to the admissions committee for approval to relocate their practice seat, and the old premises must be terminated on time. Think in months rather than weeks. Then come the survey, appointments with equipment manufacturers, IT and the expert, and the X-ray notification at least two weeks before operation starts.
On moving day we dismantle furniture, transport records and boxes and set everything up again according to the room plan; medical equipment is dismantled and connected by the manufacturers. After that, the IT service provider and manufacturers test their systems, and only once X-ray operation has been inspected and notified does the practice open at the new location.
Who needs the new address
Besides the approval of the admissions committee and the X-ray notification, you should inform the medical association, the employers' liability insurance association, insurers, labs, suppliers, the bank and your tax adviser. Switch the practice sign, letterhead, stamps and map profiles on moving day.
Patients find out via notices, a message on the answering machine and the website. For post, there is a mail forwarding order for business customers. You can add storage for furniture that has no space.
Moving rates in detail
| Service | Price |
|---|---|
| 1-room move | from €369 |
| 2-room move | from €579 |
| 3-room move | from €905 |
| 4-room move | from €1,324 |
| House/villa | individual quote |
| Long-distance move | from €3.90/km |
Book a free survey today for a personal quote.
Understanding moving prices: the key influences
The final price is based on volume, distance (from €3.90/km), floor and lift. An organised parking restriction zone is also a cost item. Additional services such as furniture assembly or a shared load round off the offer.
Your all-round moving package
You can book these services for your practice and private move individually or in combination.
Move with assembly: Move with assembly – we reassemble everything.
Shared load: Shared load – for smaller transports.
Office move: Office move – without business interruption.
Furniture transport: Furniture transport – safe and careful.
House clearance: House clearance – fast and thorough.
Private move: Private move – personally supported.
Practice moves from Berlin
We are based in Berlin-Moabit (Stromstraße 21) and plan practice moves within Berlin and over long distances. Destinations with their own pages can be found in the locations overview, routes from Berlin under Long-distance moves. The checklist for the authorities is similar everywhere, but the responsible bodies are regional.
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