How are medical devices transported safely?

Medical equipment such as treatment units, X-ray or laboratory equipment is best dismantled and reconnected by the manufacturer's technicians or a specialist medical technology company. We transport the dismantled parts well padded. For an X-ray installation, an inspection by an officially appointed expert is required at the new location.

What happens to patient data during the move?

Patient records travel in sealed, numbered containers with a list that is signed off at collection and on arrival. Ideally, your practice team packs them itself. The records must be kept for ten years after treatment ends (§ 630f BGB). Your IT service provider hands over servers and data carriers.

Can the practice move take place at the weekend?

Yes, a weekend move often makes sense for practices, so that operations are hardly interrupted. Whether the practice can open on Monday, however, also depends on IT, equipment technology and the X-ray inspection. We agree the process with you at the survey.

Do you also take over the disassembly and assembly of treatment chairs?

Treatment chairs and other medical equipment are dismantled and connected by the manufacturer's technicians or a specialist company, because they must then be tested and correctly connected. We take care of practice furniture, records and boxes as well as transporting the dismantled equipment parts.

Is the practice move insured?

We are liable for damage to your goods under the German Commercial Code, under § 451e HGB at €620 per cubic metre of cargo space. For expensive practice equipment this may be below its value; in that case additional insurance is advisable, and you should also check your practice contents insurance.

How does the cost calculation for a practice move work?

After a survey we draw up a fixed-price quote listing transport, dismantling, assembly, packing and any parking restriction zone. Anything not included – such as equipment technology or IT – is billed by the respective companies themselves.

Do you also offer moves for small practices or single-doctor practices?

Yes, we support both small single-doctor practices and large group practices. For smaller moves, a part load can also be sensible, in order to save costs without making compromises on quality and safety.

Can I combine the practice move with a company move?

Yes, for group practices or practices with an administrative office, the practice and office move can easily be combined. We plan all areas in a single process; more on this under Office move .

What preparation is necessary before the practice move?

Clarify early the admissions committee's approval, the notice period for the old premises and the X-ray notification. Then come appointments with equipment manufacturers, IT and the expert, and informing patients and partners. We then fit the transport into a joint moving plan .

Do you also offer practice moves supra-regionally?

Yes, we are based in Berlin-Moabit (Stromstraße 21) and also handle long-distance moves for practices. If the new practice is in another region, clarify with the Association of Statutory Health Insurance Physicians (Kassenärztliche Vereinigung) before signing the lease how your accreditation will continue.

PRACTICE MOVE

Practice Move: Process Costs & Tips

Q: What costs arise in a practice move?

The costs are made up of several parts: for furniture, records, boxes, dismantling and assembly, we quote a fixed price after the survey. Equipment manufacturers, IT service providers and the expert for the X-ray inspection bill separately. Request these quotes early so that you know the total costs.

Process from Friday to Monday, costs by trade, approvals in advance: how a medical practice move works.

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FROM BERLIN-MOABIT

Practice relocation

Practice move: from the last patient to reopening

Process & costs

Unsere Firma is based in Berlin-Moabit (Stromstraße 21) and brings practice furniture, records and boxes into the new premises according to the room plan.

A practice move places special demands, because medical equipment, patient records and practice furniture move together and the practice should only be closed briefly. Many practices therefore schedule the move for a weekend or bridge days: packing on Friday evening, transport on Saturday, setting up on Sunday, with IT and equipment technology following on Monday. This only works if the approvals are in place beforehand – for doctors with statutory health insurance accreditation (Vertragsärzte), the consent of the admissions committee (Zulassungsausschuss) to relocate the practice seat, and for X-ray equipment, notification at the new location.

The costs are spread across several trades: after the survey we quote a fixed price for furniture, records, boxes, dismantling and assembly. Equipment manufacturers, IT service providers and the expert for the X-ray inspection bill separately. Patient records travel in sealed, numbered containers; they must be kept for ten years after treatment ends (§ 630f BGB). A practice's moving costs are generally business expenses – clarify this with your tax adviser.

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FIXED PRICE AFTER A SURVEY

PERSONAL CONSULTATION

Have your practice move surveyed early

Fixed price after a survey, date set by your closing days

Planning a practice move? Call us on 01625978461. After a survey of the old and new premises, we quote a fixed price for furniture, records and boxes and set the date to match your closing days.

Quotes available individually based on workload, scheduling and the desired scope of services.

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WHO DOES WHAT

Moving company, manufacturer, IT: the trades

Clear responsibilities save closing days

With a practice move, several trades share the work: we are based in Berlin-Moabit (Stromstraße 21) and handle the dismantling, transport and assembly of practice furniture, records in sealed containers and labelled boxes according to the room plan. Treatment units, X-ray and laboratory equipment are dismantled and connected by the manufacturer's technicians, and your IT service provider takes care of the IT. We are liable for your household goods under § 451e HGB; for expensive equipment, additional insurance is advisable.

Furniture and records

The moving team takes care of reception, waiting room, cabinets and patient records in sealed containers – labelled according to the room plan.

Medical equipment

Treatment units, X-ray and laboratory equipment are dismantled and reconnected by the manufacturer's technicians; we transport the dismantled parts.

IT and telematics

Your IT service provider dismantles the server, practice software and card terminal and sets them up again at the new location before patients arrive.

Authorities

Relocating the practice seat with the admissions committee, X-ray notification at least two weeks beforehand – this is the practice's responsibility, not the moving company's.

FRIDAY TO MONDAY

Six steps over the moving weekend

With a practice move, the order on moving day matters: whatever is dismantled first arrives last. These six steps show a typical process from Friday to Monday.

Friday: archive and side rooms

The archive, storeroom and rarely used rooms are packed first; records go into sealed, numbered containers with a list.

Friday: dismantle equipment

Manufacturer's technicians dismantle treatment units and equipment; the IT service provider shuts down the server and workstations.

Saturday: transport

Furniture, records and boxes are loaded and taken to the new premises – labelled by room number so that nothing is carried twice.

Saturday: setting up

Reception, waiting room and treatment rooms are set up according to the room plan; record containers are signed off against the list.

Sunday: technology

Equipment manufacturers and IT connect everything; an X-ray unit may only be operated again after an expert inspection and notification.

Monday: first day in practice

A notice on the old door, a message on the answering machine, the new address in the legal notice (Impressum) – and a quiet day with fewer appointments.

FOR SMALL LOADS

Only part of the practice is moving?

Single pieces of furniture or a filing cabinet

For individual pieces of furniture or an archive cabinet, a shared load uses free cargo space on a trip in your direction. Because delivery takes place within a time window, it is too uncertain for records and anything that must be ready for the first day in practice – for that, a dedicated date is the better choice.

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WELL PLANNED

Planning,
transport, first day at the practice

What is due when

Besides the practice move, practice owners often move home as well – we handle that with our private move; if the new practice is in another city, we plan a long-distance move. What the process looks like from the application to moving day is explained in our guide Planning a practice move; what a fixed price covers is explained in the article on fixed prices.

Months before: approval and lease

Doctors with statutory health insurance accreditation need the approval of the admissions committee to relocate their practice seat. Without any other agreement, commercial premises can only be terminated at the end of a quarter (§ 580a BGB) – both determine the earliest possible moving date.

Weeks before: appointments with the trades

Survey by the moving company, appointments with equipment manufacturers, IT service provider and expert, X-ray notification at least two weeks before operation starts. Only once everything is settled is moving day fixed.

Afterwards: booking the costs

Collect the invoices from the moving company, manufacturers and IT; the costs of a business-related practice move are generally business expenses. Your tax adviser will clarify the classification in individual cases; keep the quotes and invoices from all trades together.

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FAQ

Frequently asked questions about process and costs

Duration, costs, equipment, records, liability and weekend dates – answered briefly.

That depends on the size of the practice and the amount of furniture and equipment. Smaller practices often move over a weekend, while larger group practices need several days or stages. Also allow time for equipment technology, IT and the X-ray inspection before patients return. We plan the transport itself after the survey.

How a practice move works over a weekend

A practice move begins with a survey of the old and, if possible, the new premises, at which furniture, filing cabinets, boxes, access and lift are recorded. After that there is a schedule that keeps the closure short – often over a weekend or bridge days. Approvals and notifications must be completed beforehand, otherwise even the fastest move is of no use.

On moving day, furniture is dismantled, records are loaded in sealed containers and boxes are transported according to the room plan. Medical equipment is dismantled and reconnected by the manufacturer's technicians, and the IT service provider takes care of the IT. Once X-ray operation has been inspected and notified, the practice can open at the new location.

Costs by trade: who bills what

The costs of a practice move depend on the size of the practice, distance, floor, lift and the amount of furniture and records. For our part – dismantling, transport, assembly, records and boxes – we quote a fixed price after the survey. Equipment manufacturers, IT service providers and the expert for the X-ray inspection bill for their services themselves; obtain separate quotes for these.

Good preparation saves money: clear out the archive in advance, pack boxes yourself and choose a flexible date. The costs of a business-related move are generally business expenses (§ 4 (4) EStG); your tax adviser will clarify the details.

Moving rates at a glance

1-room flat → from €369
2-room flat → from €605
3-room flat → from €879
4-room flat → from €1,309
House/villa → individual quote
Long-distance move → from €3.95/km

Our team will be happy to advise you personally – arrange a free survey.

Moving costs explained in detail

The key price factors include the volume of the goods to be moved and the distance to be driven, which is charged at €3.95/km. Equally relevant are the floor, a possibly missing lift and setting up a parking restriction zone. We also offer furniture assembly and a shared load.

A service offer for every move

Services for every move

You can book these services for your practice and private move individually or in combination.

Private move: Private move with all-round support
Shared load: Shared load as a low-cost solution
Office move: Office move carried out professionally
Move with assembly: Move with assembly by professionals
House clearance: House clearance without any effort for you
Furniture transport: Furniture transport safely to any location

Practice relocation to another city

We are based in Berlin-Moabit (Stromstraße 21) and also plan practice moves over long distances. Details can be found under Long-distance moves, destinations with their own pages in the locations overview.

Business & Office Moves

Beste Umzug Redaktion

July 29, 2026

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Business & Office Moves Moving Tips