How much lead time should I plan for?

Allow enough time for the survey, comparing quotes and coordinating with your IT – with several floors, think weeks rather than days. Also remember the parking restriction zone : in Berlin, processing the application often takes around four weeks, and the signs must be in place at least 72 hours before the date.

Who dismantles servers and the network?

That belongs in the hands of your IT department or IT service provider, because it requires access credentials and knowledge of the configuration. We pad, pack and transport the removed equipment and place it at the marked positions at the destination. Have this division of tasks recorded in writing in the quote.

How do I deal with storage media and sensitive data?

Your company remains responsible for personal and confidential data. Make a complete backup beforehand and store it separately from the transport. It is best to take storage media with particularly sensitive content with you yourself. If you would like a confidentiality agreement, clarify this before booking.

Is the IT hardware insured during the transport?

We are liable for the removal goods under the HGB , by law up to €620 per cubic metre of loading space (§ 451e). For business customers, the terms and conditions may provide for a different amount – this is stated in the quote. For expensive hardware we can discuss additional insurance on request. None of these rules compensates for data loss.

What should be stated in writing in the quote?

At a minimum: scope (workstations, heavy equipment, floors), included services such as packing and furniture assembly, date with a time window, fixed price and possible surcharges , the tasks of your IT, and the liability rule. Anything not in the quote is up for negotiation on moving day.

How do I keep downtime short?

Decide which areas move first and must be running again first, and choose a time window outside business hours. After transport your IT needs time for commissioning – schedule it firmly instead of relying on a Monday morning with no buffer.

Which packing materials should the provider bring?

Padded blankets, bubble wrap or monitor boxes are suitable for computers and monitors, and labelled bags and boxes for small parts. The original boxes of monitors and printers are ideal if you still have them. What matters is that the quote states who provides which materials .

Is an IT relocation possible at the weekend?

Yes, if the date is available. A weekend protects your operations but can be more expensive – whether a surcharge applies is stated in the quote in advance. Also coordinate the date with your IT, which is needed before and after the transport.

Who documents cables and connections?

Labelling cables and recording the port assignments is best done by your IT, because they know the configuration. We mark boxes and equipment according to your room plan so that everything ends up in the right place at the destination. Photos taken before dismantling help both sides with reassembly .

Does the removal service set up the network again?

No. Setting up switches, patch panels and servers is the job of your IT department or an IT service provider. We bring the equipment safely to its place and assemble desks and shelving. If a provider also offers network setup , ask who carries it out and how liability works for it.

Do you also handle IT relocations to other cities?

Yes. We are based in Berlin (Stromstraße 21) and handle IT relocations within Berlin and from here to other cities as a long-distance move . Places with their own pages can be found under Locations . The same liability rule under the HGB applies on every route.

STRESS-FREE MOVING

An IT Relocation: What to Look Out For

Q: Why is a survey important before an IT relocation?

Because the price of an IT relocation depends on the effort, not on the value of the equipment. Only at the survey can you see how many workstations and heavy devices there are, how far it is to the lorry and whether lifts can be reserved. A quote without a survey is an estimate – extra charges on moving day are then likely.

How to recognise a reputable quote for an IT relocation – and which promises you should question.

Request a Quote

Our Services

Customer Service01625978461

Google · 119 reviews

(5,0/5)

Monday – Friday09:00 – 17:00 Uhr

Red van with a box body on a paved square in front of trees

OUR REMOVAL TEAM

Checking providers

Six questions before you award the IT relocation

Reading quotes properly

Unsere Firma Professional on-site moving solutions with secure planning, flexible services and on-time execution.

With an IT relocation, a lot is decided as soon as you choose the provider. A reputable quote is drawn up after a survey, not after an estimate over the phone: anyone who has not seen the workstations, racks, printers, stairwell and lift cannot give you a reliable price. Also make sure the quote states who does what – packing and transport on one side, data backup, removal from the rack and commissioning on the other.

Be wary of blanket promises such as “no data loss” or “full cover”: no furniture packer can guarantee your data, and for removal goods the liability under the HGB applies – by law up to €620 per cubic metre of loading space (§ 451e HGB), possibly regulated differently for business customers. So ask for the terms and conditions and, for expensive hardware, about additional insurance. We are based in Berlin (Stromstraße 21) and disclose both to you before you book; routes to other cities can be found under Locations.

Sofa wrapped in stretch film, cushions and stacked moving boxes in an empty flat

€50DISCOUNT

LIMITED OFFER

PERSONAL CONSULTATION

Request a quote to compare

With list of services and liability rule

Call us on 01625978461. After the survey you receive a written quote with a fixed price, list of services, time window and liability rule – so you can compare it point by point with other providers, whether a few workstations or an entire floor are moving.

Quotes available individually based on workload, scheduling and the desired scope of services.

Two movers in red T-shirts lifting a film-wrapped piece of furniture into a lorry

BEFORE AWARDING

What a quote for an IT relocation should contain

Four checkpoints

A good quote for an IT relocation leaves no question open that could cost you dearly on moving day. It states the scope – number of workstations, heavy equipment, floors –, the services included and the date with a time window. It says which tasks remain with your IT department or IT service provider, and it states the liability for the removal goods under the HGB, including a note on reporting damage. If any of these points is missing, ask before you sign. You can read more about our office services under Office move Berlin.

Survey

Anyone who quotes a price without having seen the workstations, racks and stairwell will recalculate later. Insist on a survey.

Division of tasks

Put it in writing: who backs up data, who disconnects, who removes equipment from the rack? We handle packing and transport, your IT does the rest.

Liability

Check how high the liability per cubic metre is and what the terms say for business customers. For expensive hardware, additional insurance is worthwhile.

Time window

Evenings or weekends protect your operations. Whether a surcharge applies and when the team will be finished at the latest must be stated in the quote.

LOOK CLOSELY

Six warning signs in a quote

Many quotes for an IT relocation sound similar. The differences only show in the small print – these six places are worth a second look before you hire a provider.

Price without a survey

A fixed price over the phone for 30 workstations is an estimate. Later come extra charges for floors, carrying distances or heavy equipment.

“No data loss”

Only your backup protects your data. A removal company can be liable for hardware, but not for what is stored on the hard drives.

“Full cover” with no figure

Ask up to what amount liability applies. By law it is €620 per cubic metre; for business customers the terms and conditions may differ.

Unclear responsibilities

If nowhere says who shuts the servers down and starts them up again, everyone waits for everyone else on moving day. Clarify the roles beforehand.

No time window

“On Saturday” is not enough. You need a start and a latest finish so that your IT is done with commissioning by Monday.

Packing left open

Who brings monitor boxes, padded blankets and cable bags? If this is not agreed, the materials will be missing on moving day.

FOR SMALL LOADS

Only a few devices?

Share loading space instead of your own lorry

If only a few workstations are moving to another city, also ask about a shared load: your padded equipment then travels with other jobs on the same route. Check the same points as with your own lorry: liability, time window and who hands over the equipment at collection and delivery.

Open cargo area of a red lorry with packed furniture, panels and boxes

EUROPE-WIDE MOVES

Your
move – fully organised

One team, every service

How an IT relocation works and what the price depends on is described in our article IT Relocation: Process, Costs & Tips. Desks and cabinets usually move along with the technology; you can find information on this under Company move. If your business is moving to another city, read more under Long-distance moves. For a private change of home there is the Private move.

Planning safe and relaxed

A good checklist coordinates dates, helpers and materials early. That way your home move, senior move or student move in Berlin stays transparent, structured and markedly easier to control.

Furniture, boxes, transport routes

With a suitable packing service, careful furniture transport and a flexible small transport, ways can be shortened, damage avoided and even narrow approaches in Berlin managed cleanly in logistical terms.

Costs, timing and special cases

Clear time windows and suitable solutions for an office move, company move, authority move, part load or furniture taxi create reliable processes and better plannable total costs in Berlin.

Mover in red workwear pushing a sack truck with a box towards a stack of boxes

MoabitLocation: Stromstraße 21

Google 5.0 (119 reviews)

Two movers in dungarees carrying moving boxes through a bright flat

FAQ

Questions about choosing a provider

Survey, division of tasks, liability, storage media and time window – what you should clarify before awarding an IT relocation.

Because the price of an IT relocation depends on the effort, not on the value of the equipment. Only at the survey can you see how many workstations and heavy devices there are, how far it is to the lorry and whether lifts can be reserved. A quote without a survey is an estimate – extra charges on moving day are then likely.

How to compare quotes for an IT relocation

Get at least two quotes and let every provider see the same list: number of workstations, servers or racks, printers and copiers, UPS units, floor and lift at both addresses, and your preferred time window. Only then are the prices comparable. Check whether packing materials, furniture assembly and a parking restriction zone (Halteverbotszone) are included or charged extra.

The second comparison concerns the tasks. A removal company packs, carries and transports; data backup, shutting down, removal from the rack and commissioning belong in the hands of your IT department or IT service provider. If the quote says the provider will also set up the network and servers, ask who exactly does this and how liability works for it.

Liability, insurance and storage media

The removal company is liable for loss of and damage to the removal goods under the German Commercial Code (Handelsgesetzbuch): by law up to €620 per cubic metre of loading space required (§ 451e HGB). With businesses, different amounts may be agreed in the terms and conditions – read this part of the quote carefully. Report visible damage no later than the day after delivery, hidden damage within 14 days (§ 451f HGB).

Your company remains responsible for the data on the devices. Make a complete backup before the move, keep it separate from the transported equipment and, if in doubt, take storage media with sensitive data with you yourself. If you would like a confidentiality agreement, raise it before booking.

Cost overview for your move

Transparency matters to us: a 1-room flat costs from €359, a 2-room flat from €615, a 3-room flat from €889 and a 4-room flat from €1,279. For a house or villa you receive an individual quote, and for long-distance moves the rate is from €3.90/km. Contact us for a free survey.

These factors determine the moving costs

Besides the volume of your furniture and boxes, the distance (from €3.90/km) plays a central role in pricing. Then there are the floor, the lift and whether a parking restriction zone is needed. If you also need furniture assembly or a shared load, you should factor this into the calculation.

All moving services at a glance

Our team is at your side for every task around the move.

Home move: For flats and houses – carefully planned.
Company move: Efficient and with minimal business interruption.
Furniture transport: Safe transport for individual pieces of furniture.
Part load: A cost-effective ride-along for your goods.
Move with assembly: Furniture professionally disassembled and reassembled.
Clearance: Fast clearing of households and businesses.

From Berlin – also to locations elsewhere

We are based in Berlin (Stromstraße 21) and handle IT and office moves within Berlin and from here to other cities. Which places have their own pages is shown in the locations overview; for long routes, read more under Long-distance moves.

Business & Office Moves

Beste Umzug Redaktion

August 10, 2026

Back to Blog

Business & Office Moves Moving Tips

Practice Move: Frequently Asked Questions