Organising an Office Move: Moving Stress-free
Organising an office move
Organising an office move: clear roles, room plan and numbering system
Organised internally
Whether an office move is stress-free is decided above all internally. A clear division of roles helps: one person is the move coordinator and the sole point of contact for the moving company, and each department names someone who collects questions and keeps an eye on the packing in their own area. IT, as well as files and the archive, each get a responsible person too. That way decisions do not end up on moving day with whoever happens to be standing in the corridor.
The second tool is the room plan: every room and every workstation in the new office gets a number, which goes on all the boxes and furniture for that place. Staff pack their own desks, label them according to the plan and know by when everything has to be packed. We handle furniture, transport and reassembly according to this numbering – within Berlin as well as for long-distance moves. Places with their own pages can be found under our locations.
Room plan ready? Then we plan moving day
Fixed price after a survey
Call us on 01625978461 or enquire online. During the survey we compare your room plan with the furniture, equipment and access and decide in which order things are dismantled and loaded. You then receive a binding fixed price for your office move.
Quotes available individually based on workload, scheduling and the desired scope of services.
How we work with your team
One contact person on each side
An office move runs most smoothly when it is clear on both sides who makes the decisions. We coordinate with your move coordinator, build the room plan into our process and mark furniture with the same numbers as your boxes. You know the price after the survey as a fixed price; we are liable for goods under the German Commercial Code (HGB). We describe our scope of services under company moves.
Move coordinator
Champions per department
Room plan
Packing instructions
Keeping things calm internally
An office move becomes stress-free when everyone knows what to do when and whom they can ask. These six points help with internal organisation.
Inform early
Set a packing day
Let customers know
Forward the phone
Involve the property management
First day in the new office
Partial move of a department as a shared load
If only one department moves at first, or furniture follows from storage, a shared load may be enough: the items travel on a lorry that is heading that way anyway. Instead of a fixed day, a time window applies, which we agree with you in advance.
Your
move – fully organised
Organisation also covers what happens around the office move. If employees move with the business, they can book their private move separately and coordinate the timing. If the company relocates a branch over a longer distance, we plan a long-distance move. If the move takes place within Berlin, read more under office move Berlin.
Planning safe and relaxed
Furniture, boxes, transport routes
Costs, timing and special cases
Questions about organisation
Process of a professional office move
A well-organised office move begins with a free on-site viewing, in which we capture the scope, special objects and logistical challenges. Afterwards we draw up a detailed schedule that coordinates disassembly, transport and reassembly exactly with each other – ideally at weekends or in low-turnover times. Our specialists label all furniture and boxes systematically, so at the new site every workstation is immediately functional again.
In parallel, we take care of the safe disassembly and transport of IT equipment, server cabinets and sensitive office technology. After the transport, on request we also take over the complete reassembly including furniture assembly and cabling. That way your staff can continue working directly at the new site on the next working day, without having to lend a hand themselves.
Costs and tips for your office move
The costs of an office move depend on the square metreage, number of floors, distance and special objects such as safes or server cabinets. Thanks to our fixed-price model, you receive a binding calculation before the conclusion of the contract without hidden additional costs. In general: the earlier you plan the moving date, the more cheaply and flexibly the process can be shaped.
Our most important tip: inform staff early and name internal contacts for individual departments. Label boxes clearly by target room and priority, so our team can work efficiently at the destination. Use the move moreover as an opportunity to sort out old stock and to restructure storage areas.
Price list for your next move
Our price list at a glance:
- 1-room flat – from €344
- 2-room flat – from €615
- 3-room flat – from €915
- 4-room flat – from €1,324
- House/villa – individual quote
- Long-distance move – from €3.80/km
All prices are guide values. For an exact quote we recommend a free survey.
Understanding moving costs
To understand the costs, it helps to look at volume, distance (from €3.80/km), floor and lift. A parking restriction zone also plays a role. With a shared load, costs can be shared.
Overview of our moving firm’s services
We are your partner for every move – small or large, private or business.
- Clearance: clearance – fast and reliable
- Part load: part load – the cost-effective alternative
- Move with assembly: move with assembly – a complete service
- Furniture transport: furniture transport – flexible and safe
- Home move: home move – personally looked after
- Company move: company move – professionally organised
Organisation across city limits
If part of the company moves to another city, each site needs its own contacts and its own room plan. We plan such long-distance moves from Berlin (Stromstraße 21). Find out more under long-distance moves and in the locations overview.
Related Articles