What does an office move cost roughly?

The costs of an office move vary depending on size, distance and the additional services needed, such as assembly or storage. After a survey you receive a fixed price that already includes these items. Contact us on 01625978461 for an individual cost calculation.

Can the move take place outside business hours?

Yes, we offer flexible moving dates at the weekend or in the evening hours too, so as not to interrupt your business operations . Many of our customers prefer this option to minimise productivity losses. Simply talk to us about your desired date.

How is the IT infrastructure protected during the move?

Before dismantling, your IT team should make a complete backup – no transport protection replaces a data backup. We pack computers, monitors and printers with padding and label the cabling before dismantling so that everything can be reconnected quickly at the new site. Servers and the network are best set up again by your own IT service provider.

Are my documents and data safe during the move?

Files containing personal data must be protected against unauthorised access during a move as well (Art. 32 GDPR). We transport them in locked, numbered boxes; what is in which box appears only on your list. Sort out beforehand what no longer needs to be kept and have it destroyed in compliance with data protection rules.

Do you also take over the furniture assembly at the new site?

Yes, our service covers the complete disassembly and assembly of your office furniture . From the desk through shelf systems to conference tables, we rebuild everything professionally at the new site, so your staff are immediately ready to work.

Am I covered in the event of damage during the move?

We are liable for your goods under the German Commercial Code (HGB), limited to €620 per cubic metre of loading space (§ 451e HGB). Report visible damage no later than the day after delivery, and hidden damage within 14 days (§ 451f HGB). For particularly expensive equipment, additional insurance is available on request.

How early should I plan my office move?

We recommend planning an office move about two to three months in advance, earlier for larger companies – commercial leases and new internet connections often have long lead times. That leaves enough time for organisation, putting contracts out to tender and coordinating with staff. If you need us at short notice, we are still flexible and will find a solution together.

Do you also offer moves across several sites?

Of course we also support you with complex company moves involving several sites or a long-distance move within Germany. We plan such projects from Berlin (Stromstraße 21); places with their own pages can be found under Locations .

What happens to office furniture no longer needed?

On request we also take over the professional disposal or onward brokerage of office furniture no longer needed. That way you do not have to see to the disposal yourself and at the same time create space for the fresh start at the new site.

Can individual departments also move separately?

Yes, we also plan office moves department by department, so business operations can continue undisturbed in other areas. This staggered moving strategy is especially suited to larger companies with complex workflows and helps to minimise disruptions to day-to-day business.

Does an office move differ from a private move?

Yes. Unlike a private move , there are additional obligations: the relocation of a commercial business must be notified to the trade office (Gewerbeamt) (§ 14 GewO), and registered merchants report the new address to the commercial register (§ 31 HGB). And when sorting out, business records may only be destroyed once their retention period has expired.

STRESS-FREE MOVING

Office Move: Process Costs & Tips

Q: How long does an office move take on average?

The duration of an office move depends strongly on the office size and the number of workstations. A small office with up to 10 employees can often be moved in one day, while larger companies should reckon with several days. With professional move planning , the downtime for your business operations can be markedly reduced.

How an office move works and what makes it more or less expensive – with a fixed price after a survey and a clear schedule.

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Process and costs

An office move in four phases: from the site visit to the fresh start

Process and costs

Unsere Firma An office move in four phases: survey, moving plan, moving day and reassembly – and what each phase costs.

An office move takes place in four phases: survey, moving plan, moving day and reassembly. At Beste Umzug Unternehmen, every company move starts with an on-site appointment at which we record workstations, furniture, equipment, volumes of files, floors and access. From this we draw up a plan that sets out what is dismantled, loaded and reassembled at the new site, and when. How much effort – and therefore how much cost – a move involves is largely decided in this first phase.

The biggest cost drivers are the number of workstations and the volume, long carrying distances up stairs without a lift, the amount of technical equipment and assembly work, and dates outside business hours. Sorting things out beforehand, labelling cables and backing up data saves time on moving day. You receive the price after the survey as a fixed price; we are liable for your goods under the German Commercial Code (HGB). If the business is relocating to another city, we also plan a long-distance move.

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What does your office move cost? Fixed price after a survey

Cost drivers clarified in advance

Call us on 01625978461 or use the contact form: we arrange a survey appointment, go through workstations, equipment and access with you and then give you a binding fixed price for your office move. That way you know before booking which items determine the price and where you can save something yourself.

Quotes available individually based on workload, scheduling and the desired scope of services.

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A PREDICTABLE MOVE

What makes the process predictable

Planning on site, price in advance

An office move becomes expensive above all when things have to be improvised on moving day. That is why we clarify in advance which furniture will be dismantled, how many boxes there will be, who will dismantle the IT and whether a parking restriction zone (Halteverbotszone) is needed at the building. We combine the costs in a fixed price after a survey. We are liable for goods under the German Commercial Code (HGB) up to €620 per cubic metre (§ 451e HGB). Our scope of services is listed under company moves; places with their own pages can be found under Locations.

Survey

On site we record workstations, furniture, equipment and access – the basis for the schedule, staffing and fixed price.

Moving plan

The plan sets out which department packs when, what is dismantled and in what order the lorry is loaded.

Moving day

Dismantling, transport and reassembly follow the plan, in the evening or at the weekend if you wish, so that the business keeps running.

Reassembly

At the destination, furniture and boxes end up in the right room, the workstations are set up, and you check with us that everything is there.

COSTS IN VIEW

What we do for you

The costs of an office move depend above all on volume, workstations, floors, equipment and the date. During the survey we discuss point by point which of these items carry weight in your case.

Volume counts

How many boxes and pieces of furniture are moved determines the lorry size and staffing – thorough decluttering lowers the price directly.

Floor and lift

Long carrying distances and stairs without a lift take time; a reserved goods lift in the office building shortens moving day.

Plan equipment separately

For computers, printers and the network, we clarify in advance who dismantles them and who connects them at the new site – your IT team or a service provider.

Choose the date

A move at the weekend protects day-to-day business but can cost more; on request we calculate both options for you.

Plan for assembly

Dismantling and reassembling desks, cabinets and shelves is often the biggest time item – which is why assembly belongs in the quote.

Fixed price in advance

After the survey you receive a fixed price; if the scope or address changes, we discuss the price before the move.

FOR SMALL OFFICES

Only a few workstations? Consider a shared load

Save on smaller loads

If only a small office or a single department is moving, a shared load can be cheaper: furniture and boxes travel on a lorry that is heading your way anyway. Instead of a fixed day, we agree a time window for this.

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EUROPE-WIDE MOVES

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So you can relax

An office move differs from a classic private move above all in the process: more people have to be coordinated, equipment and files need their own rules, and every hour of downtime costs money. On top of that come obligations that do not exist for private moves, such as notifying the trade office (Gewerbeamt) of the business relocation (§ 14 GewO). The costs of a business-related move are generally business expenses – so keep the quote and invoice with your other records.

Planning safe and relaxed

If employees move with the business, their private move can be coordinated with the office schedule – calculated separately so that company and private costs stay clearly apart.

Furniture, boxes, transport routes

Packing service for archives and cabinets, furniture transport for desks and shelves, small transport for individual devices: each service can be planned and calculated individually.

Costs, timing and special cases

Whether an office move, company move or public authority move: the date helps determine the price. Small quantities often travel more cheaply as a shared load or by furniture taxi.

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FAQ

Questions about process and costs

Duration, costs, dates, equipment and liability for an office move – answered briefly.

The duration of an office move depends strongly on the office size and the number of workstations. A small office with up to 10 employees can often be moved in one day, while larger companies should reckon with several days. With professional move planning, the downtime for your business operations can be markedly reduced.

Process of a professional office move

A successful office move begins with a detailed on-site survey, at which we discuss the scope of the move, special requirements and the best schedule. We then draw up a detailed moving plan that covers every step from dismantling and transport to reassembly at the new site.

On moving day itself, our team takes care of the proper packing of office furniture, equipment and documents. After transport, we ensure quick reassembly at the destination so that your company can resume operations promptly.

Costs and saving potential in the office move

The costs of an office move are made up of several factors: the size of the office premises, the number of workstations, the distance between the old and new site, and any additional services such as assembly or storage. After the survey you receive a fixed price that already includes these items. The guide Planning an office move shows how to prepare the move step by step.

To save costs, we recommend planning early and communicating clearly within the company about which items will be taken along, sold or disposed of. Choosing a moving date outside business hours can also help minimise downtime and therefore indirect costs.

What do you pay for your move?

The question of cost is easy to answer: 1-room flats cost from €339, 2-room flats from €579, 3-room flats from €915 and 4-room flats from €1,269. For houses and villas there is an individual quote, and for long-distance moves a price from €3.85/km. The calculation is most accurate after a free survey.

Pricing for the move: the basics

Volume, distance from €3.85/km, floor and lift are the basis of every moving quote. A parking restriction zone (Halteverbotszone) may be needed on top. If you would like to book furniture assembly or a shared load, the scope of services is extended accordingly.

This is how versatile our service is

We offer you a comprehensive portfolio of moving services.

Clearance – clearance: Fast and discreet clearing.
Move with assembly – move with assembly: For a worry-free fresh start.
Furniture transport – furniture transport: Safe, fast, reliable.
Part load – part load: The clever alternative for small quantities.
Home move – home move: Individually tuned to you.
Company move – company move: Efficient for your business.

When the business moves to another city

If your business moves to another city, the office move becomes a long-distance move. We plan it from Berlin (Stromstraße 21) and clarify the driving time, loading order and parking restriction at the destination in advance. Find out more under long-distance moves; places with their own pages can be found in the locations overview.

Business & Office Moves

Beste Umzug Redaktion

July 28, 2026

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