An Office Move: Avoid These Mistakes
Avoiding mistakes
Seven mistakes that make an office move unnecessarily expensive
Avoiding mistakes
Most problems in an office move do not arise on moving day but weeks beforehand. The first classic mistake: misjudging the notice period. For commercial premises, the three-month period for a flat does not apply; instead – unless the contract says otherwise – notice must be given by the third working day of a quarter to the end of the next (§ 580a BGB). Unlike with a private move, commercial leases also often run for a fixed term. The second mistake: ordering the internet connection only shortly before the move.
Mistakes three to seven: files are destroyed before the retention period has expired or dragged along unchecked, the IT is dismantled without a backup, employees carry heavy boxes themselves, the parking restriction zone is applied for too late, and damage is reported too late. Each of these points can be avoided with a fixed date in the plan – the tasks we take on are listed under company moves.
Spot mistakes early: a survey before the office move
Fixed price after a survey
Many mistakes become apparent during the survey: too little time for dismantling, no goods lift, no stopping area in front of the building. Call us on 01625978461 or request a quote online – after the on-site appointment you receive a binding fixed price for your office move.
Quotes available individually based on workload, scheduling and the desired scope of services.
How we spot mistakes early
Check instead of improvising
During the survey we check the places where an office move most often gets stuck: access and stopping area, lift and stairwell, furniture that has to be dismantled, and equipment that is handled separately. From this comes a fixed price after a survey; we are liable for goods under the German Commercial Code (HGB). We work from Berlin (Stromstraße 21) and also handle long-distance moves; places with their own pages can be found under Locations.
Deadline missed
No internet
No backup
Damage reported too late
How we support you
One thing above all helps against the typical mistakes in an office move: assigning every point to a person and a date, and working through the list in good time before the move.
Don't destroy files too early
Don't let staff do the heavy lifting
Self-packed, own risk
Parking restriction in good time
Don't forget the trade office
Keep staff informed
Small branch office? Don't plan too big
A common mistake for small offices: booking an entire lorry even though only a few pieces of furniture are moving. With a shared load, your things travel on a vehicle that is heading that way anyway; a time window applies instead of a fixed date.
Your
move – fully organised
Many mistakes in an office move have to do with the size of the project. Anyone who plans a relocation to another city like a move around the corner underestimates driving time, the parking restriction at two addresses and registering the business at the new location. Anyone who plans a small office like a major project, on the other hand, pays for staff nobody needs. So have the scope assessed beforehand during a survey.
Planning safe and relaxed
Furniture, boxes, transport routes
Costs, timing and special cases
Questions about typical mistakes
The most frequent mistakes in the office move
The biggest mistake is too late move planning, which leads to time pressure and unnecessary costs. Many companies moreover underestimate the effort for the communication with customers, suppliers and authorities regarding the new address. Missing arrangements with landlords about handover dates too frequently cause delays in the process.
A further classic mistake is the poor labelling of moving boxes, whereby valuable time is lost in the set-up at the new site. IT security too is often neglected, when sensitive data is not sufficiently protected during the transport. With professional support, all these pitfalls can be avoided from the start.
Costs and process at a glance
The costs of an office move depend on factors such as distance, number of offices, furniture volume and additional services such as furniture assembly. After the survey you receive a fixed price for this, so it is clear from the outset what the move will cost. A personal on-site appointment helps us assess the individual effort precisely.
The typical process first includes an inventory, followed by detailed scheduling and finally the move itself, including dismantling and reassembly. We recommend ideally scheduling the move over a weekend to minimise business interruptions. That way you get off to a fully operational start at the new site.
Moving costs – clearly structured
- 1 room → from €369
- 2 rooms → from €584
- 3 rooms → from €879
- 4 rooms → from €1,279
- House/villa → individual quote
- Long-distance move → from €4.10/km
Arrange your free survey now for an accurate quote.
How we calculate your moving price
Distance is charged from €4.10/km, while the volume determines the basic time required. Floor and lift affect carrying time, and a parking restriction zone affects loading time. A shared load is also possible and can lower costs.
Our specialist areas in the moving service
We have specialised in various types of move, in order to help you in the best possible way.
- Part load – Part load: save through shared transport
- Home move – Home move: for every change of home
- Clearance – Clearance: for a fresh start
- Company move – Company move: for companies of every sector
- Furniture transport – Furniture transport: for individual pieces of furniture
- Move with assembly – Move with assembly: fully furnished in the shortest time
Distance as a source of error: moving to another city
On a long-distance move of an office, planning mistakes weigh more heavily, because nothing can quickly be made up for at the destination. We plan such moves from Berlin (Stromstraße 21) and clarify the driving time, loading order and parking restriction at the destination in advance. Find out more under long-distance moves and in the locations overview.
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