How is the hardware protected during transport?

We are liable for loss and damage under the HGB , by law up to €620 per cubic metre of loading space. For business customers the amount may be regulated differently in the terms and conditions – this is stated in the quote. For expensive hardware we can discuss additional insurance on request. None of these rules covers data loss.

How long does an IT relocation take?

That depends on the number of devices and the routes. A small office is often moved in a day; larger sites need several days or a move in stages. The fixed price refers to the time window in the quote; the time your IT needs for dismantling and commissioning comes on top.

Does the fixed price change if more equipment comes along?

Yes, if the scope grows significantly – for example through additional workstations, another rack or an archive that was not included in the survey. Tell us as soon as you know; we will then adjust the quote in writing. If everything stays as described in the equipment list , the price stays the same too.

What happens if our IT is not ready on moving day?

Then waiting times arise that are not provided for in the fixed price, because it assumes the equipment is disconnected and ready on the date. How waiting time is charged is stated in the quote. The safest option is to schedule the shutdown and disconnection for the evening before the move.

Can the IT relocation take place in stages?

Yes. At larger sites, the areas that need to be running again quickly often move first, followed by the rest. Each stage gets its own date and share of the fixed price in the quote. That way you can see what an extra trip costs and decide whether splitting it up is worthwhile.

What is included in the fixed price?

Included is what is listed individually in the quote: padding, packing, carrying, transport, setting up at the marked position and – if agreed – furniture assembly and materials. Not included are data backup, disconnecting, cabling and commissioning; your IT department or IT service provider is responsible for these.

What information do you need for the quote?

For the first appointment a rough list is enough: number of workstations, servers or racks, large printers, both addresses with floor and lift, and your preferred period. We add the details during the survey. The more precise the list , the less needs to be recalculated later.

Does the fixed price also apply to IT relocations to other cities?

Yes. For routes from Berlin to other cities we calculate using the same method and add the route, as with any long-distance move . For a few devices a shared load can be cheaper – in that case with a time window instead of a fixed delivery day.

What applies if there is damage after the move?

If a device does not work, your IT first checks whether the connection or configuration is the cause. If the hardware is damaged, report the damage with photos: visible damage no later than the day after delivery, hidden damage within 14 days (§ 451f HGB). Liability is governed by the HGB and the quote.

Can I combine an IT relocation with an office move?

Yes, and that is often the cheaper solution, because staff and vehicle only need to come out once. Furniture and technology are then covered by one joint fixed price with one schedule, so that the desk and computer are ready at each workstation at the same time. More on this under Private move for home office workstations and under Company move.

STRESS-FREE MOVING

IT Relocation at a Fixed Price

Q: How is the fixed price worked out?

From four building blocks: the equipment list from the survey, access at both addresses, the agreed scope of services and the date. From these we calculate staff, vehicle, materials and time. The quote also states the assumptions the price is based on – for example that your IT disconnects the equipment beforehand and that the lift is reserved.

How the fixed price for an IT relocation comes about – what it covers, what it does not, and what changes it afterwards.

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How the price is calculated

A fixed price for your IT relocation – in four building blocks

Clearly calculated

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A fixed price for an IT relocation is only as good as the information it is based on. The basis is an equipment list from the survey: workstations with computers and monitors, printers, racks, UPS units and everything that goes with them. Added to this are the routes at both addresses – floor, lift, distance to the lorry – and the time window you want. From this information we calculate staff, vehicle, materials and time.

The quote states what the fixed price covers: padding and packing, carrying, transport and setting up at the marked positions, and on request also dismantling and reassembling the office furniture. Not included is work by your IT such as data backup, disconnecting and commissioning. We are liable for the removal goods under the HGB. Call us on 01625978461; for entire offices you will find more under Company move.

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Fixed price after the survey

With equipment list and scope of services

After a free survey you receive a written quote for your IT relocation: fixed price, equipment list, included services and time window. Call us on 01625978461 or use the form – a rough list of workstations is enough for the first appointment.

Quotes available individually based on workload, scheduling and the desired scope of services.

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CALCULATION

The four building blocks of the fixed price

What goes into the calculation

The fixed price for your IT relocation is made up of four building blocks: the equipment list, access at both addresses, the scope of services and the date. Each building block is listed separately in the quote so you can see where the amount comes from. If one of them changes later – because additional equipment is added or the lift is not free on moving day –, the price changes. If everything stays as discussed, the amount stays the same too. We are based in Berlin (Stromstraße 21); routes to other cities can be found under Long-distance moves.

Equipment list

Workstations, printers, racks and UPS units are counted during the survey. The list becomes part of the quote.

Access

Floor, lift, carrying distances and parking restrictions at both addresses determine how many people and hours the IT relocation needs.

Scope of services

Packing, carrying, transport, furniture assembly, materials: what is included is listed item by item. IT work stays with your IT.

Date

A time window in the evening or at the weekend changes the calculation. Whether a surcharge applies is shown in the quote in advance.

NO SURPRISES

What changes the fixed price afterwards

A fixed price applies to the scope described in the quote. These six situations are the most common causes of changes in an IT relocation – if you know them, you can rule them out beforehand.

Additional equipment

If workstations, an archive or a second rack are added after the survey, the volume grows. Report it early.

Systems not yet dismantled

If your IT is not finished when the team arrives, waiting times arise. Schedule the disconnecting before the date.

Lift not available

If the goods lift is in use or out of order, everything is carried via the stairs. Have the building management reserve the lift.

No parking space

If there is no space for the lorry in front of the door, carrying distances get longer. A parking restriction zone should be applied for in good time.

New address, new route

If the destination address or floor changes, the old calculation no longer applies. We then adjust the quote in writing.

Old equipment in the move

Decommissioned computers do not belong in the lorry but should go for disposal beforehand. What does not move does not cost anything either.

FOR SMALL LOADS

Fixed price for small quantities too

Shared load for a few workstations

If only a few devices are moving to another city, we can calculate a shared load on request: your padded equipment shares loading space and the journey with other jobs. Here too there is a fixed price, but with a time window instead of a fixed delivery day.

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EUROPE-WIDE MOVES

Moving
& transport from a single source

So you can relax

An IT relocation is rarely a pure technology transport: desks, mobile pedestals, filing cabinets and meeting room furniture usually move too. If you have everything calculated in one quote, you get a single schedule and furniture and technology are ready at every workstation at the same time. How we relocate entire businesses can be read under Company move; which points you should check when comparing quotes is described in our article IT Relocation: What to Look Out For.

Planning safe and relaxed

A good checklist coordinates dates, helpers and materials early. That way your home move, senior move or student move in Berlin stays transparent, structured and markedly easier to control.

Furniture, boxes, transport routes

With a suitable packing service, careful furniture transport and a flexible small transport, ways can be shortened, damage avoided and even narrow approaches in Berlin managed cleanly in logistical terms.

Costs, timing and special cases

Clear time windows and suitable solutions for an office move, company move, authority move, part load or furniture taxi create reliable processes and better plannable total costs in Berlin.

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FAQ

Questions about the fixed price for an IT relocation

Calculation, scope of services, assumptions, surcharges and liability – how the fixed price for an IT relocation works.

There is no flat rate, because the effort varies greatly. What matters is the number of workstations, heavy equipment such as racks or UPS units, floor and lift at both addresses, the distance and the time window. After the free survey we give you a fixed price in which these items are listed transparently. You can get a quote on 01625978461.

From the survey to the fixed price

During the survey we go through all the rooms that are moving with you: we count workstations and heavy equipment, look at the stairwell, lift and the route to the lorry, and clarify which furniture is to be dismantled and reassembled. The same applies to the new address, as far as it is accessible. This information produces the equipment list, which becomes part of the quote.

We then write down the scope of services and calculate staff, vehicle, materials and time. The quote states the fixed price, the time window and the assumptions it is based on – for example that the equipment is disconnected and ready on the date and that the lift is reserved. If the move goes beyond the city limits, the route is added, as with any long-distance move.

What the fixed price includes – and what it does not

Included are the services listed individually in the quote: padding and packing, carrying, transport, setting up at the marked position and, if agreed, furniture assembly and packing materials. We are liable for the removal goods under the HGB.

Not included is the work of your IT department or IT service provider: data backup, shutting down, removal from the rack, cabling and commissioning. Disposal of decommissioned equipment is also only part of the price if it is explicitly stated in the quote.

How our moving prices are made up

Scope	Costs from
1 room	€369
2 rooms	€589
3 rooms	€879
4 rooms	€1,279
House/villa	individual quote
Long-distance move	€4.25/km

These factors determine the moving costs

Moving costs depend on volume, distance (from €4.25/km), floor and lift. Any parking restriction zone required is also included in the calculation. Additional services such as a shared load or furniture assembly are also available.

Tailored moving solutions

Tailor-made moving solutions

These services can be combined with an IT relocation.

Furniture transport: precise transport of individual pieces. Furniture transport
House clearance: we create order. House clearance
Move with assembly: furniture is assembled properly. Move with assembly
Private move: tailored to your household. Private move
Shared load: flexible and cost-saving. Shared load
Company move: for smooth business operations. Company move

From Berlin – also for other cities

We are based in Berlin (Stromstraße 21) and calculate IT relocations within Berlin and from here to other cities using the same method: survey, equipment list, fixed price. Places with their own pages can be found in the locations overview, longer routes under Long-distance moves.

Business & Office Moves

Beste Umzug Redaktion

August 12, 2026

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