What does an office move cost on average?

The costs of an office move depend on the number of employees, distance, number of floors and special services such as IT dismantling or storage. As a matter of principle we offer a transparent fixed price after a free survey, so no hidden extra costs arise. You can get an individual quote quickly and without obligation by phone on 01625978461.

How is the IT move carried out safely?

In the IT move , our specialists professionally disassemble servers, computers and network technology and clearly label all cables. The transport takes place in special, padded containers, in order to protect sensitive technology. At the new site, we rebuild everything and ensure that your IT infrastructure is ready for operation promptly.

Can the office move take place at the weekend?

Yes, many companies deliberately opt for a weekend move , in order not to interrupt business operations. Our team is flexible and carries out moves in the evening or on Saturdays too. That way you are fully able to work again on the next working day, without having to accept productivity losses.

How is data protection ensured in the office move?

We transport files containing staff or customer data in locked, numbered boxes so that no unauthorised person can see them (Art. 32 GDPR). Before packing, it is worth checking the deadlines: accounting vouchers must be kept for eight years, books and annual accounts for ten, business letters for six ( § 147 AO , § 257 HGB). Have anything that has expired destroyed in compliance with data protection rules.

Is the office move insured?

We are liable for your goods under the German Commercial Code (HGB), limited to €620 per cubic metre of loading space (§ 451e HGB). Report visible damage no later than the day after delivery, and hidden damage within 14 days (§ 451f HGB). For expensive equipment you can arrange additional insurance on request.

What happens to furniture that is no longer needed?

Office furniture no longer needed we can, on request, professionally disassemble, store or dispose of. That way you do not have to see to the logistics yourself. Simply talk to us in advance, so we can include this point in the office move checklist and the fixed price.

How are staff involved in the move?

We recommend informing staff early about the office move and giving them clear instructions for labelling their personal work materials. A uniform box system considerably eases finding things again at the new site. That way the move proceeds smoothly and without confusion for everyone involved.

Do you need a no-parking zone for the removal van?

For city-centre sites, a parking restriction zone is often sensible so that loading and unloading can be carried out without parking problems. On request we apply for it at the road traffic authority; in Berlin the service portal states a processing time of around four weeks. This way the office move runs without unnecessary delays caused by a lack of parking space.

Which authorities and registers do I have to inform?

The relocation of a commercial business must be notified to the trade office (Gewerbeamt) (§ 14 GewO); if the business moves to another municipality, you register it there and deregister it at the old location. Companies entered in the commercial register report the new business address via a notary (§ 31, § 12 HGB). You also inform the tax office, banks and insurers directly.

Does the fixed price also apply to small offices and start-ups?

Yes, our fixed-price model applies regardless of the company size, whether a small start-up office or a large company headquarters. After a free assessment, you receive an individual quote that fits your needs exactly. That way smaller teams too profit from cost transparency and a professional service.

What belongs on a complete office move checklist?

The most important points: give notice on the lease and plan the handover, inform the trade office and commercial register, order the internet connection, make a backup , sort files by retention period, define the room plan and box numbers, brief staff, apply for a parking restriction zone and finally change all addresses. On 01625978461 we will be happy to go through the list with you.

STRESS-FREE MOVING

Office Move Checklist: Forget Nothing

Q: How far in advance should an office move be planned?

For a smooth office move , we recommend a planning phase of about two to three months. That leaves enough time for the inventory, coordinating dates with landlords and organising IT and furniture. For larger companies with several departments, the lead time should be correspondingly longer so that all steps can be carried out in a coordinated, stress-free way.

What belongs on the office move checklist: contracts, authorities, IT, files, staff and moving day – sorted by topic.

Request a Quote

Our Services

Customer Service01625978461

Google · 119 reviews

(5,0/5)

Monday – Friday09:00 – 17:00 Uhr

Red van with a box body on a paved square in front of trees

OUR REMOVAL TEAM

Office move checklist

Office move checklist: six topics to tick off

Sorted by topic

Unsere Firma Office move checklist by topic: contracts, authorities, IT, files, staff, moving day and change of address.

This office move checklist sorts the tasks by topic rather than by week: contracts and authorities, IT and telephone, files and data protection, staff, moving day and follow-up. Unlike a private move, many points depend on one another – no moving date without a terminated lease, no working at the new site without an internet connection. At Beste Umzug Unternehmen we go through the list together with you during the survey.

The formalities are often forgotten: notifying the trade office (Gewerbeamt) of the business relocation (§ 14 GewO), the new address in the commercial register (§ 31 HGB) and the change of address with banks, insurers, customers, on the website and on letterheads. Just as important: which files still have to be kept? We handle the move itself as a company move with furniture assembly, transport and, on request, a parking restriction zone; you receive the fixed price in writing after the survey.

Sofa wrapped in stretch film, cushions and stacked moving boxes in an empty flat

€50DISCOUNT

LIMITED OFFER

PERSONAL CONSULTATION

Go through the checklist, get a fixed price

Together during the survey

Call us on 01625978461: during the survey we go through the office move checklist with you and clarify which points we will take on. You then receive a written fixed price.

Quotes available individually based on workload, scheduling and the desired scope of services.

Two movers in red T-shirts lifting a film-wrapped piece of furniture into a lorry

TICK OFF INSTEAD OF SEARCHING

Which points we take off your hands

And which stay with you

Not every point on the list is a job for the moving company. We take care of dismantling, transporting and reassembling the furniture, packing on request, labelling according to the room plan and applying for a parking restriction zone (Halteverbotszone). The lease, the trade office, the provider and backing up your data remain with you. We are liable for your goods under the German Commercial Code (HGB) (up to €620 per m³, § 451e HGB). We work from Berlin (Stromstraße 21) and also handle long-distance moves; places with their own pages can be found under Locations.

Contracts

Give notice on the old lease, agree handover dates and clarify what has to be restored when you move out.

Authorities

Notify the trade office of the business relocation, update the commercial register, and tell the tax office and banks the new address.

IT and telephone

Order the internet connection from the provider early, make a backup and define the network plan for the new premises.

Moving day

Room plan, box numbers, parking restriction zone and a reserved lift in both buildings – so nobody has to search on the day itself.

FULLY PLANNED

Our moving services at a glance

A checklist only helps if every point has a name and a date next to it. Decide who does what internally, and go through the entire list once more in the week before the move.

Check the notice period

Unless the contract says otherwise, for commercial premises notice must be given by the third working day of a quarter to the end of the next (§ 580a BGB).

Book the provider early

A new internet connection can take weeks; order it as soon as the address and moving-in date are fixed.

Retention periods

Books and annual accounts 10 years, accounting vouchers 8, business letters 6 years (§ 147 AO) – only sort them out after that.

Draw up a room plan

Each workstation gets a number on the new floor plan; the same number later goes on boxes and furniture.

Involve your staff

Who packs their own desk, who helps with the archive? Clear tasks and a fixed packing date avoid chaos.

Change addresses

Website, legal notice, letterheads, Google profile, banks and customers: the new address must be correct everywhere from moving day.

FOR A FEW PIECES OF FURNITURE

Small office, short list: shared load

Small move, small price

If only a few workstations or a branch office are moving, a shared load may be enough: your furniture and boxes travel on a lorry that is heading that way anyway. Plan for a time window rather than a fixed day.

Open cargo area of a red lorry with packed furniture, panels and boxes

EUROPE-WIDE MOVES

Your
move, our craft

Methodical and reliable

The checklist also covers topics on the fringes of the office move: if employees move with the business, a private move helps; if the site moves to another city, we plan a long-distance move. Furniture for which there is no room in the new premises for the time being can be put into storage, and anything that is no longer needed at all should be sold, donated or disposed of before the move. For moves within Berlin, read more under office move Berlin.

Planning safe and relaxed

A list also helps employees who are moving too: give notice on the flat, re-register within two weeks (§ 17 BMG) – the same for a private move, senior move or student move.

Furniture, boxes, transport routes

With a packing service for the archive, furniture transport for the office furniture and a small transport for stragglers, the last points on the checklist can be ticked off quickly.

Costs, timing and special cases

For an office move and company move, the trade office and commercial register belong on the list; individual pieces of furniture or later deliveries travel more cheaply as a shared load or by furniture taxi.

Mover in red workwear pushing a sack truck with a box towards a stack of boxes

MoabitLocation: Stromstraße 21

Google 5.0 (119 reviews)

Two movers in dungarees carrying moving boxes through a bright flat

FAQ

Questions about the office move checklist

Planning, costs, IT, files, authorities and parking restrictions – the most common questions about the list.

For a smooth office move, we recommend a planning phase of about two to three months. That leaves enough time for the inventory, coordinating dates with landlords and organising IT and furniture. For larger companies with several departments, the lead time should be correspondingly longer so that all steps can be carried out in a coordinated, stress-free way.

The ideal process for your office move

A successful office move begins about two to three months before the actual date with a detailed inventory. In this phase, together with you, we record all workstations, IT systems, furniture and particularly sensitive documents. We then draw up an individual schedule that takes into account the moving date, staffing and possible weekend dates.

On moving day itself, our well-practised team ensures a structured process: proper dismantling, safe transport and swift reassembly at the new site. Labelling and a box system make sure every employee quickly finds their workstation again. This is how we minimise downtime and ensure a smooth transition to the new premises.

Costs of an office move at a glance

The costs of an office move depend on factors such as the number of employees, distance, number of floors and the extent of the IT equipment. Additional services such as furniture assembly, storage or special runs outside business hours also play a role in the calculation. Our fixed price takes all these factors into account in advance, so there are no hidden costs.

With a transparent survey beforehand, we draw up a tailored quote that fits your company exactly. That way you keep full control of costs from planning to invoice. Simply give us a call to receive a no-obligation quote for your individual office move.

Moving prices at a glance

Type of move	Price
1-room flat	from €344
2-room flat	from €599
3-room flat	from €899
4-room flat	from €1,329
House / villa	individual quote
Long-distance move	from €4.25/km

For an exact calculation, it is best to arrange a free survey.

What makes a move expensive or cheap?

A large volume and a long distance (from €4.25/km) push the price up. High floors without a lift and the need for a parking restriction zone also add to it. Additional services such as furniture assembly and shared load also affect the final total.

The services of our moving company

Our moving company's services

These services can be combined with your office move.

Shared load – affordable transport through shared journeys. Shared load
Company move – minimal downtime for your company move. Company move
Furniture transport – professional transport for your furnishings. Furniture transport
Move with assembly – your furniture is assembled professionally. Move with assembly
Private move – we take care of your move to your new home. Private move
House clearance – fast and clean household clearance. House clearance

Extra points when moving to another city

If your office moves to another city, there are extra points: registering the business at the new location and deregistering it at the old one, a parking restriction at both addresses and more driving time on moving day. We plan such moves from Berlin (Stromstraße 21). Find out more under long-distance moves and in the locations overview.

Business & Office Moves

Beste Umzug Redaktion

August 1, 2026

Back to Blog

Business & Office Moves Office Move Moving Tips

Organising an Office Move: Moving Stress-free