How are medical devices protected in the move?

Treatment units, X-ray and laboratory equipment should be dismantled, packed for transport and put back into operation at the new site by the manufacturer's service or a specialist medical technology firm. We transport the packed parts padded and secured, together with furniture and boxes. So schedule the manufacturer's appointments before and after our moving day.

What does a practice move cost on average?

There is no reliable average; rooms, filing cabinets, floor, lift and distance differ too much. After a survey we give you a fixed price with all items. The manufacturer, IT and expert invoice their services themselves – budget for these separately.

How does data protection stay ensured in the practice move?

The safest option is for your own team to pack the patient records into sealed, numbered containers and keep a list that is signed off on collection and arrival. That way no outsider sees inside. The records must be kept for ten years after treatment ends (§ 630f BGB).

Can we maintain practice operations during the move?

Partly. If you move in stages, you continue treating patients at the old site while the archive and storage are already moving. For the last stage with reception and IT and for the technology check, however, you need at least one closure day – ideally straight after a weekend. We agree the process during the survey.

Do you also take over the move of IT systems and servers?

Servers, computers and card readers should be dismantled and set up at the new site by your IT provider, after the practice has backed up its data. We transport the packed technology to the designated rooms. Plan IT as the last item to be dismantled and the first to be set up.

Do you also offer supra-regional practice moves?

Yes, we also plan practice moves over long distances from Berlin; you will find routes under long-distance moves . If you change to another licensing district, the statutory health insurance licence must be sorted out there again, which lengthens the planning.

What happens to old practice furniture and devices?

On request we take furniture you no longer need for disposal ; this appears as a separate item in the quote. Old medical equipment goes back to the manufacturer or to a specialist disposal company. Sort things out before the survey, and the fixed price will be exact.

How early should a practice move be planned?

For a statutory health insurance practice, early enough for the admissions committee to decide before the new lease – so months in advance. Giving notice to the end of a quarter also needs lead time. We reserve the transport itself a few weeks before the date.

Is a part load sensible for practice moves too?

Usually not for the main move, because files and technology have to arrive on a fixed date. For remaining furniture, archive shelving or stored goods that follow later, however, a shared load can be cheaper: your goods travel with other consignments and arrive within a time window.

How does a practice move differ from a normal office move?

An office move is mainly about furniture and IT. A practice move adds the admissions committee's approval, equipment with notification and inspection obligations such as X-ray, and patient records with a ten-year retention obligation. That is why the schedule needs more lead time and fixed dates with specialist firms.

What to do with a simultaneous private and practice move?

Keep the dates separate: first the practice, then the home, or the other way round – never on the same day. We can handle both moves; you will find tips on moving home under private move . You must inform your registration office within two weeks of moving into the new home.

STRESS-FREE MOVING

Planning a Practice Move: Step by Step

From the application to the first patient day: the practice move in seven steps, with all deadlines.

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Practice relocation

Planning a practice move: seven steps from the application to opening

Step by step

Unsere Firma comes from Berlin-Moabit (Stromstraße 21) and takes on step five: dismantling, transporting and reassembling furniture, files and boxes.

If you are planning a practice move, work backwards from the end. The latest fixed point is the first day of treatment at the new site; before that, technology, transport and all permits must be sorted. For statutory health insurance practices, the first step is the application for relocation to the admissions committee, which only approves it if reasons of statutory medical care do not stand in the way. Straight after that comes notice on the old premises: unless otherwise agreed, commercial premises can be terminated no later than the third working day of a quarter to the end of the next quarter.

Only once the approval and handover date are fixed is it worth planning moving day. If you take X-rays, notify the authority of operation at the new site at least two weeks beforehand, with an expert's inspection report – this date often determines the earliest opening day. We handle the transport of furniture, files and boxes. How we move businesses is described on the office move page.

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Fix step five early

Survey, fixed price, a date in your schedule

As soon as the new lease is signed, we can survey the practice. We then give you a fixed price for furniture, files and boxes and reserve the moving day that fits your schedule – between the equipment manufacturer, IT and opening. Call us on 01625978461. The survey is free and non-binding; we hold the date for you as soon as you confirm.

Quotes available individually based on workload, scheduling and the desired scope of services.

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TIMETABLE

The seven steps at a glance

Working back from the first practice day

Step one is the application to the admissions committee, step two notice on the old premises, step three the room plan for the new practice. In step four you agree dates with manufacturers and IT, in step five the practice moves, step six covers technology and the X-ray notification, and step seven patient information. We are based in Berlin (Stromstraße 21) and take on step five; we are liable for your goods under § 451e HGB at €620 per cubic metre. All other steps remain in your hands and those of your specialist firms – we align our date with them.

Application first

Statutory health insurance doctors submit the relocation application to the admissions committee before committing to a new lease.

Notice to the quarter

Unless otherwise agreed, you give notice on practice premises no later than the third working day of a quarter to the end of the following quarter.

X-ray notification

Operation of the X-ray machine at the new site is notified at least two weeks before it starts – with the expert's inspection report.

Fixing moving day

We only fix the moving day once the handover, manufacturer appointments and approval are in place – so nothing has to be postponed.

STEP BY STEP

What is due in each phase

The seven steps are spread over several months. These six points show what is due in which phase of a practice move, so that no deadline takes you by surprise shortly before the date.

Months before

Application to the admissions committee, search for suitable premises, checking the old lease and its notice period.

After approval

Sign the new lease, give notice on the old one, draw up a room plan and order electricity, internet and phone for the new address.

A few weeks before

Survey by the moving company, appointments with manufacturers and IT, and an expert appointment for the X-ray machine.

Two weeks before

Latest date for the written X-ray notification; inform patients about the closure days by notice and on the website.

Moving week

Pack files, label boxes by room number, back up data and then move – archive first, reception last.

Afterwards

Check the technology, update the legal notice and practice sign, inform laboratories and suppliers, and report damage to furniture in good time.

FOR SMALL LOADS

Part of it following later?

Remaining items as a shared load

With a shared load, you share the load space with other consignments on the same route. This lowers the cost of remaining furniture, archive shelving or stored goods that do not need to be in the new practice by opening day. Anything needed on the first day of treatment is better planned into the fixed moving day.

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WELL PLANNED

Deadlines,
moving day, opening

Three phases, seven steps

This guide divides a practice move into three phases: deadlines and contracts, moving day itself and the opening at the new site. If you are moving home at the same time, you will find tips under private move; if the new practice is in another city, we plan a long-distance move from Berlin. How to organise the move in stages without a long closure is shown in the article Organising a practice move.

Deadlines and contracts

Application to the admissions committee, notice to the quarter, the new lease and the manufacturer and expert appointments: these dates form the framework into which we fit the moving day for your practice move.

Moving day

Files travel sealed and listed, practice furniture labelled by room number, equipment packed by the manufacturer's service. With furniture transport and assembly according to the room plan, every room is in place by the evening.

Opening at the new site

Before the first patient day, IT and manufacturers check their technology; only start X-raying once the notification period has passed and the authority has not prohibited operation. A notice, a phone message and the legal notice show patients the way.

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FAQ

Questions about planning a practice move

Duration, equipment, costs, data protection, operations and deadlines – answered briefly.

For small practices the transport itself often takes just one day or a weekend, for larger ones several days. The planning beforehand takes much longer: the application to the admissions committee, notice to the quarter and the X-ray notification two weeks before operation starts determine the timeframe. Overall, think in months rather than weeks.

How a practice move works on moving day

On moving day – step five in the plan – we dismantle reception, waiting room, cabinets and shelving, secure sealed file containers separately in the load space and set everything up again at the new site according to the room plan. The manufacturer's service has made the equipment ready for transport beforehand.

Then comes step six: the IT provider and manufacturers set up their technology, and the expert inspection is available for the X-ray machine. Only then does the practice open.

Building costs into the schedule

The cost of a practice move depends on the number of rooms, filing cabinets, floor, lift, access and distance. After the survey we give you a fixed price. On top of this come invoices from the manufacturer, IT and the expert, which you should budget for separately.

The costs of a business-related move are generally business expenses; clarify the details with your tax adviser.

What does your move really cost?

The moving costs depend heavily on the size of your home. For a one-room flat we start from just €375, while a two-room flat is possible from €584. For a three-room flat the starting price is €899, and a four-room flat is available from €1,324. For a house or villa we prepare an individual quote for you. If you are planning a long-distance move, you pay from €4.10/km. Take advantage of our free survey to get an accurate quote.

What makes a move cheaper or more expensive?

A large volume means more work and therefore higher costs. The distance, which we charge from €4.10/km, as well as the floor and lift also have a noticeable effect on the price. A parking restriction zone ensures things run smoothly, but costs extra. Additional services such as furniture assembly or a shared load can be added at any time.

This is what we offer you in the move

What we offer you for your move

You can book these services individually for your practice and your home.

Furniture transport – professional transport of valuable pieces of furniture.

Shared load – affordable transport thanks to shared trips.

Private move – your home move with dismantling and reassembly.

Office move – minimal downtime for your business.

House clearance – fast and clean clearance.

Move with assembly – furniture is reassembled at your new place.

Practice relocation to another city

We are based in Berlin (Stromstraße 21) and also plan practice moves over long distances. Destinations with their own pages are shown in the locations overview, and routes from Berlin can be found under long-distance moves. If you move to a new licensing district, you will need to sort out your licence there again.

Business & Office Moves

Beste Umzug Redaktion

July 31, 2026

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