What Does a Practice Move Cost?

There is no average price, because rooms, filing cabinets, floor, lift, distance and the number of stages vary greatly. After a survey we give you a fixed price in which each service is listed separately. Work by equipment manufacturers and IT is invoiced by those companies themselves. Enquiries on 01625978461.

Can patient files be transported safely?

Yes. It is best for your own team to pack the files into lockable, numbered containers and keep a list that is signed off on collection and arrival. That way no outsider sees inside, and medical confidentiality is maintained. Patient records must be kept for ten years after treatment ends (§ 630f BGB), so they must not get lost.

Are practice operations interrupted during the move?

Not necessarily completely. When moving in stages, the practice keeps running at the old site while the archive, storage and individual rooms are already moving; only the last stage with reception and IT requires a short closure, often at a weekend. Still, allow for at least one closure day for the technology check.

Who takes over the disassembly of medical devices?

Treatment units, X-ray and laboratory equipment should be dismantled, made ready for transport and reconnected at the new site by the manufacturer's service or a specialist medical technology firm. We transport the packed parts together with furniture and boxes. For X-ray machines, an expert inspection is also required at the new site before notifying the authority.

Who is liable for damage during a practice move?

We are liable for damage to your goods under the German Commercial Code, under § 451e HGB at €620 per cubic metre of load space. For expensive equipment and furnishings this may be below the actual value; in that case additional insurance makes sense. Report visible damage no later than the day after delivery, and hidden damage within 14 days.

Which practices is a move in stages suitable for?

For anyone who does not want to interrupt operations for long: medical and dental practices, physiotherapy, law firms and tax offices. The more rooms are used separately, the easier it is to move them one after another. For very small practices, a single moving day at the weekend is often simpler. We discuss which option suits you during the survey, using your room plan.

How far in advance should I plan my practice move?

For a statutory health insurance practice, think months rather than weeks: the admissions committee must approve the relocation, and unless otherwise agreed, practice premises can be terminated no later than the third working day of a quarter to the end of the next quarter. We plan the transport itself with a few weeks' notice once these dates are fixed.

Do you also take over the IT move of the practice?

Servers, computers, the phone system and card readers should be dismantled and set up again at the new site by your IT provider, after the practice has backed up its data. We transport the packed technology and place it in the designated rooms. Plan IT into the last stage so that appointment booking and billing keep running until the end.

Are there differences from the private move?

Yes, considerably. A practice move involves permits, equipment with its own notification and inspection obligations, and patient records with a retention obligation, none of which matter in a private move . In addition, every closure day counts, so a stage plan pays off for practices, whereas private moves are usually done in one day.

Can you also carry out practice moves to other cities?

Yes, we also plan practice moves to other cities, as a long-distance move from Berlin. Over long distances all rooms usually move in one stage, because several trips would be expensive. If the practice changes to another licensing district, you will need to sort out the statutory health insurance licence there again.

What happens to furniture and devices that are no longer needed?

On request we take furniture and fittings you no longer need for disposal ; this then appears as a separate item in the quote. Old medical equipment goes back to the manufacturer or to a specialist disposal company. Plan the sorting out before the first stage, and every trip will be smaller.

STRESS-FREE MOVING

Organising a Practice Move: Moving Stress-free

Who does what, and in which order? This is how to organise your practice move in stages without closing for long.

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FROM BERLIN-MOABIT

Practice relocation

Organising a practice move: stages, roles and a plan for closure days

Move stress-free

Unsere Firma comes from Berlin-Moabit (Stromstraße 21) and moves the archive, treatment rooms and reception in the order your plan sets out.

Stress during a practice move rarely comes from moving day itself, but from unclear responsibilities: nobody knows who books the equipment manufacturer, who informs the patients and when the archive gets packed. What works well is one person in the team who pulls all appointments together – the admissions committee, landlord, manufacturer service, IT provider and moving company. They keep a list of deadlines and stay in contact so that the doctors can carry on treating patients. If you are planning a medical practice move and a private move at the same time, keep the two dates deliberately separate.

The second building block is the order. Move in stages: first the archive, storage and rarely used rooms, then individual treatment rooms, and last of all reception, server and card terminal – ideally at a weekend. That way the practice keeps running at the old site for as long as possible. Treatment units and X-ray machines are dismantled and reconnected by the manufacturer's technicians; if you take X-rays, notify the authority of operation at the new site at least two weeks beforehand, with an expert's inspection report. We handle furniture, file containers and boxes. If the new practice is in another city, you will find information under long-distance move.

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PERSONAL CONSULTATION

Agree your stage plan with us

Survey, fixed price, dates to suit your plan

Call us on 01625978461. During the survey we go through your stage plan, record furniture, files and boxes and then give you a fixed price. We schedule the moving days to fit your opening hours and the equipment manufacturers' appointments.

Quotes available individually based on workload, scheduling and the desired scope of services.

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ROLES ASSIGNED

Who takes on what in a practice move

One plan, many people involved

We are based in Berlin (Stromstraße 21) and, for a practice move, take care of dismantling, transporting and reassembling furniture, file containers and boxes, and on request the parking restriction zone (Halteverbotszone) too. The practice management coordinates permits, manufacturers and IT, while the team packs files and informs patients. If these roles are clear from the start, moving day runs calmly. We are liable for your goods under § 451e HGB at €620 per cubic metre; additional insurance is available for expensive equipment.

Coordination in the team

A dedicated contact person in the practice pulls all appointments and deadlines together so that treatment continues despite the move.

Stages instead of one big day

The archive and storage move first, reception and server last – so the practice stays open at the old site for as long as possible.

Technology by appointment

Manufacturers and IT providers get fixed time slots; only then does the furniture go into the treatment rooms, so nobody is kept waiting.

Patients kept informed

A notice, a phone message and the new address online tell patients in good time when the old practice closes and when and where the new one reopens.

WELL ORGANISED

Six building blocks for a calm process

A practice move without the rush needs no magic, just six clear building blocks. Each of them can be done long before moving day and takes a lot of pressure off the move itself.

One appointment list

All deadlines in one list: notice on the practice premises, application to the admissions committee, X-ray notification, handover and moving days.

One room plan

Every room in the new practice gets a number; boxes and furniture carry the same room number as their destination room.

Files in your own hands

Your team packs patient records into sealed, numbered containers, keeps the list and ticks off each container on arrival at the new practice.

Time slots for technology

Schedule the equipment manufacturers and IT before and after transport, so that the card terminal and software are ready on opening day.

Inform patients early

Announce the move weeks in advance: a notice, the website, a phone message and a note when booking appointments.

A buffer at the end

Plan at least one closure day after the move to check the technology, unpack boxes and set up the treatment rooms.

FOR SMALL LOADS

Moving individual rooms later?

Remaining furniture as a shared load

With a shared load, your goods travel with other consignments on the same route. For remaining furniture or an archive that follows the main move, this lowers the cost. Anything that has to be ready for the first day of treatment – files, reception, IT – belongs in a fixed stage with its own date instead.

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IN THREE PHASES

Preparation,
stages, restart

How the steps fit together

A practice move affects medical and dental practices as well as physiotherapy, law firms or tax offices – anywhere confidential files and ongoing operations come together. It can be organised in three phases: preparation with deadlines and a room plan, moving in stages, and a restart with a technology check. If you want to plan the process step by step, you will find the deadlines in the article Planning a practice move.

Preparation

Create an appointment list, appoint a contact person, draw a room plan: in this phase you clarify permits, the notice period and the manufacturer and IT appointments. Only then do we set the stages for your practice move.

Moving in stages

Archive and storage first, treatment rooms one by one, reception last: with furniture transport by room number and sealed file containers, each stage stays manageable and the practice stays open as long as possible.

A fresh start in the new rooms

Before the first patient day, IT and manufacturers check their technology and the team sets up the treatment rooms. A notice on the old door and the new address in the legal notice (Impressum) make sure patients find their way. Laboratories, suppliers and insurers also need the new address.

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FAQ

Questions about organising a practice move

Duration, costs, files, operations, equipment, liability and planning – answered briefly.

That depends on the size of the practice, the volume of files and the number of stages. Smaller practices often move over a weekend; larger ones with X-ray or a laboratory spread the move over several days. Also allow for at least one closure day on which the manufacturers and IT check their technology. We set the specific schedule with you after the survey.

How a practice move in stages works

It starts with a survey of the old and new premises. We record furniture, filing cabinets and boxes and check access, floor and lift; then we give you a fixed price and agree with you which rooms move in which stage.

On the moving days we dismantle the furniture for each stage, transport sealed file containers separately and set everything up again by room number. Treatment units and X-ray machines are handled by the manufacturer, IT and the card terminal by your service provider. Reception follows last – then the practice opens at the new site.

Estimating costs and effort correctly

The cost of a practice move depends on the number of rooms, filing cabinets, floor, lift, access and distance, and with stages also on the number of moving days. After the survey we give you a fixed price in which each stage is listed as an item. If the move is to another city, we price it as a long-distance move.

Several stages cost a little more than one single big day, but often save closure days – and for a practice these are usually more expensive. Also allow for the manufacturer and IT appointments, which these companies invoice themselves. Sorting things out beforehand makes every stage smaller.

The price of your move

How much will my move cost? We are happy to answer that question directly: we move one-room flats from €344, two-room flats from €594, three-room flats from €905 and four-room flats from €1,279. If you live in a house or villa, you receive an individual quote from us, as the effort varies greatly. If you are moving further afield, we charge from €3.90 per kilometre for long-distance moves. The best way to clarify all the details is a free survey.

Price factors of a move at a glance

The price of your move depends mainly on the volume of your household and the distance between the two homes – we calculate transparently from €3.90/km. The floor, whether there is a lift and any parking restriction zone required also affect the cost. Additional services such as furniture assembly or a shared load can change the price individually.

Tailored moving solutions

These services can be booked individually for each stage.

Furniture transport: precise transport of individual pieces. Furniture transport
House clearance: we create order. House clearance
Move with assembly: furniture is assembled professionally. Move with assembly
Private move: tailored to your household. Private move
Shared load: flexible and cost-saving. Shared load
Office move: for smooth business operations. Office move

Practice relocation to another city

We are based in Berlin (Stromstraße 21) and also plan practice moves over long distances, usually in one stage rather than several. Destinations with their own pages are shown in the locations overview, and routes from Berlin can be found under long-distance moves.

Business & Office Moves

Beste Umzug Redaktion

August 8, 2026

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